PDS Church Office Management

Do first -- Erase old file on disk:

  1. Double click on icon My Computer
  2. Double click on Drive A:
  3. Highlight File name
  4. Click on file, delete, then yes.
  5. Note: If you do not have the My Computer icon, try the following:
    1. Click on Start button
    2. Click on Programs
    3. Click on Windows Explorer
    4. Double click on Drive A:
    5. Highlight File name
    6. Click on file, delete, then yes.

In PDS:

  1. Click the Report tab.
  2. Data Exports/Envelope Companies
    • Export to Envelope Companies
  3. Next
  4. Family Report: Export to Envelope Companies
    • Name: Export to Envelope Companies
    • Description: Export family information to an envelope company
    • Company: National Church Supply
    • Filename: A:\filename (replace filename with monthly mailing number)
    • Limit Envelopes: If you only use a series of numbers designate here,
    • otherwise use 1 thru 99999
    • Mailing Name Format - Always Choose This
  5. Next
  6. Select the Families:
    • Name: Simple Selection - Never Saved
    • Sortation:
    • Sort Order: ID Number
    • Active/Inactive: Include Active Families
  7. Build

To view/edit your file from the diskette:

  1. Double click on icon My Computer
  2. Double click on Drive A:
  3. Double click on File name (order #)
  4. Open with a program (Scroll down to bottom, choose Wordpad, double click on it).
  5. Note: You can erase parishioners while editing this file.
    1. Arrow or scroll down to the beginning of parishioner who you want to erase
    2. While holding the Shift key , press the End key . This will highlight the line of information
    3. Press the Delete key
    4. Click on File, then Save
    5. Save as Text Document if asked 5. Save as Text Document if asked "saving in text-only-format"